SENIOR ACCOUNTS PAYABLE

JOB DESCRIPTION

Summary:

Phoenix Energy Services is seeking a Senior Accounts Payable Administrator to join our accounting department. The successful candidate in this role will provide ownership and guidance to the Accounts Payable function and support the key business objectives. Driving the execution of Accounts Payable priorities by ensuring proper and timely payment to customers.

Duties & Responsibilities:

• Review all invoices for appropriate documentation and provide approval prior to payment
• Prioritize invoices according to cash discount potential and payment terms
• Prepare weekly EFT payments and cheque runs.
• Prepare and issue payment reports such as bills, invoices, account statements, statistics, etc. to key personnel using appropriate finance systems
• Respond and investigate payment problems, discrepancies, adjustments and reconciliations while following company's policies and procedures
• Ensure expenditures do not exceed available cash and collaborate with senior accountant and finance team to maintain payment policies and general accounts payable performance levels
• Demonstrate ability to reconcile accounts, accurately calculate, post, correct and manage accounting figures
• Maintain positive interaction and customer relations with buyers, suppliers, managers and other personnel and finance team members authorized to approve expenditures
• Responsible for supplier master data, ensuring to obtain all the necessary information to set up supplier accounts
• Respond to all vendor inquiries
• Ensure prepayments and deposits are booked in a timely manner
• Research, resolve and communicate discrepancies or outstanding balances on vendor accounts
• Implement and maintain systems, files, procedures, and policies, including accounts payable functions to ensure adherence to company policies
• Manage monthly closing and reconciliation of accounts payable reports
• Maintain accounts payable files and year-end files
• Ensure the strict confidentiality and privacy of all financial records as they relate to the organization and its business partners

• Assists with other AP projects when assigned

POSITION REQUIREMENTS

• 5+ years’ experience in accounts payable accounting
• Familiarity with Microsoft Business Central 365 and asset
• Ability to thrive in a past-paced performance-driven environment
• Ability to build relationships with clients, execute with discipline, and strong sense of ownership
• Proven organizational skills. Demonstrated ability to prioritize work and manage process activities

POWERED BY

PEOPLE PHOENIXENERGY.CA

SENIOR ACCOUNTS PAYABLE

• Ability to influence others to meet business objectives and drive process improvements
• Proficiency with MS Office Suite including advanced Excel skills
• Ability to communicate information clearly and accurately, both written and verbal
• Higher level of contact with other internal department management including senior management
• High sense of urgency and ability to work independently
• Problem solving skills and decision-making techniques

POWERED BY

PEOPLE PHOENIXENERGY.CA

Job Type: Full-time

Salary: $40,364.13-$67,665.74 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Vision care

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Grande Prairie, AB: reliably commute or plan to relocate before starting work (required)

Experience:

• vendor management: 1 year (preferred)
• Accounts payable: 1 year (preferred)

Work Location: One location

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