Responsible for, but not limited to the following:

1. Reviewing, confirming and arranging ocean container bookings
-co-ordinate with overseas team, reviewing and confirming CLP’s
-review and confirm vessel booking details
-track and trace ocean shipments
-obtain monthly FCL/LCL ocean rates from 3PL providers

2. Obtaining and reviewing shipping documentation, for accuracy and providing required documents to freight forwarders, for customs clearance, and for reconciliation
-modify / correct packing sequences / pro-forma invoice/ as required
-obtain / create / and edit packing slips
-working with customs brokers and third parties to provide required documents (3x per week or as needed)
-confirming that ISF filing documents are accurate and provided in the required timeframe (per shipment
-follow up with factory as required to obtain necessary documentation (telex release BOL, Form A etc.), corrections

3. Reviewing, confirming and arranging inland freight transportation of BYOB orders
- planning and coordinating with third party warehouse to move freight to customer and meet required customer deadlines
-obtaining quotes and securing booking appointments, updating freight cost by packing list
-obtain weekly Fuel Surcharge Rates

4. Arranging/Coordinating customer delivery appointments
- Contact carrier representative to make arrangements and to issue shipping instructions and delivery of goods
- follow up/ coordinate with the forwarder to ensure delivery has taken place
- obtaining BOL’s, packing slips, updated customer PO’s and POD’s for all shipments

5. Obtaining Freight Quotes
- obtaining necessary details from sales/ops to gather freight quote information for ground and air freight (daily)
- Reviewing freight invoices and making sure we have all documentation required to invoice customers

6. Record Keeping
- updating and recording shipping status details for each order on a centralized shared document
- in a centralized location keep records of all shipment documents organized by FOB and Container #
- maintain and update freight transportation matrix with accurate rates
- maintain a list of customer standard palletization requirements
- obtain and update in a centralized location customer routing guides and requirements
- maintain shipment data such as standard item carton dimensions / weight
- keeping track of outstanding document requests, and outstanding balances in third party locations
- maintain / update list of Duty Rates and Tariff numbers by BYOB product

7. Communication
- provide clear communication between sales team, operations, overseas team & custom’s brokers regarding ongoing shipment requirements, issues
- provide updates as required to sales team regarding order status / delays / document change requirements to facilitate and arrange deliveries
- update team of any issues (such as but not limited to - weather, port/rail strikes, delays, custom’s holds) that have the potential, or have been determined will impact meeting the customer required deadlines

Other Requirements:

• Experience in freight logistics (ocean and ground)
• Must be organised and logical, willing to adapt quickly to changing policies and procedures.
• Must be able to work in a fast paced and pressured environment, communicating effectively with both colleagues and clients and following verbal and written instructions.
• Must be able to work as part of a team, developing constructive and cooperative working relationships as well as cross-functionally
• Cross trained to provide back up for accounting admin functions (ie) Create / Edit / Adjust packing slips and purchase orders)
• Adhere to shipping/receiving and regulatory-compliance procedures
• Comply with laws, regulations and standards
• Efficiently solve problems relating to cost and transportation of goods in locations both national and overseas.
• Rectify problems such as damages, shortages and non-conformance to specifications
• Document and escalate any customer service issues and/or shipping/receiving errors
• Must have a very good working knowledge and experience with Microsoft Excel
• Learn to use software such as "Smart Border" to create custom's paperwork when necessary
• Source and utilize various transportation management software

Job Types: Full-time, Permanent

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• logistics: 3 years (preferred)

Work Location: One location

Please Note :
optimuspartners.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, optimuspartners.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.