Our boutique law firm in downtown Kitchener, practicing exclusively in plaintiff personal injury, is looking for a legal assistant to join our team on a contract basis. Join our team with this entry-level position helping our legal assistants with production requests, undertakings, medical brief maintenance, maintaining digital filing and more!

Type: Contract, six months. Opportunity to become full-time after contract lapses. Flexible work schedule (TBD) with opportunity to do some remote work (hybrid position) after probation and training; 37.5 hours a week.

Benefits: vacation time, sick time, appointment time, group health benefits, parking as a taxable benefit and quarterly social events.

Training: one-to-one training for two to three days with supervision as needed thereafter.

Remuneration: commensurate with experience, $17.00 - $21.00 per hour.

Tasks include:

• Drafting correspondence and legal documents as directed by legal assistants.
• Communicate regularly with clients, coworkers, and other representatives in a professional manner by phone, in writing, via video (zoom or similar) or in person.
• Responsible for clerical, administrative and general office duties.
• Organize and expedite flow of work.
• Maintaining multiple calendars and scheduling.
• Client file maintenance including, but not limited to requesting productions, undertakings, building medical briefs, filing physical and digital communication and productions.
• Opening and closing files.
• Working with a team of assistants to ensure tasks are completed in a timely and accurate manner.
• Using Primafact, Microsoft Office Suite, Outlook and PC Law to maintain client files.
• Any similar tasks that may be assigned to you.

Skills required:

• Reading Comprehension: understanding written sentences and paragraphs in work related documents.
• Active Listening: giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Speaking: talking to others to convey information effectively.
• Writing: communicating effectively in writing as appropriate for the needs of the audience.
• Critical Thinking: using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Time Management: managing one's own time and the time of others.
• Active Learning: understanding the implications of new information for both current and future problem-solving and decision-making.
• Judgment and Decision Making: considering the relative costs and benefits of potential actions to choose the most appropriate action.
• Monitoring: monitoring/assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Adaptation: thinking quickly to respond to sudden changes in circumstances. Persisting in the face of unexpected difficulties.
• Service Orientation: actively looking for ways to help clients, coworkers, managers and lawyers.
• Teamwork: understand how to work effectively and respectfully in a team environment as this role is partnered with a senior assistant.
• PC Law: experience an asset.
• Primafact: experience an asset.
• Microsoft Office Suite: experience required.
• Adobe: experience required.

Education:

- Law Clerk Program (College Level); or

- College Diploma in office administration, medical office, and/or,

- University Degree

We thank all interested applicants for this position. Only those selected for an interview will be contacted.

Job Types: Full-time, Fixed term contract
Contract length: 6 months

Salary: $17.00-$21.00 per hour

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• On-site parking
• Paid time off
• Vision care
• Wellness program
• Work from home

Schedule:

• 8 hour shift

Work Location: Hybrid remote in KITCHENER, ON

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