Executive Assistant – Toronto, Ontario Job at Universal Music Group
Universal Music Canada is Canada’s leading music company, engaged in recorded music, music publishing, merchandising, and audiovisual content. Home to the most comprehensive catalogue of recordings and songs across every musical genre, UMC is committed to artistry, innovation and entrepreneurship in broadening opportunities for our artists on both the domestic and world stages as well as creating new experiences for fans.
Universal Music Canada is part of Universal Music Group, the world leader in music-based entertainment.
We are searching for creative, innovative and passionate people to join our team. If you love music and got excited just thinking about joining this amazing organization, we would love to meet you!
EXECUTIVE ASSISTANT (15 MONTH CONTRACT)
Closing Date: December 27, 2022
The UMC team works in a hybrid, flexible environment with three days a week from our creative campus located in Liberty Village, Toronto and two days to work virtually.
Reporting to Chairman & CEO, Universal Music Canada is seeking an experienced Executive Assistant to join our team. The Executive Assistant to the Chairman & CEO manages the day-to-day Executive Office and ensures the seamless execution of all administrative tasks. The role also serves as the primary point of contact for internal and external partners on all matters pertaining to the Chairman & CEO. The ideal candidate is diplomatic, professional, personable, detail-oriented, organized, sharp, quick on their feet and able to juggle multiple tasks in an ever-changing work environment, all with enthusiasm and discretion.
Responsibilities
- Organizing and coordinating the day-to-day schedule of the Chairman & CEO including the coordination of external and internal meetings, travel arrangements and accommodations, answering calls, taking messages, minute taking in meetings, preparing outgoing correspondences, presentations and agendas.
- Providing all-encompassing administrative support including but not limited to filing, opening/sending out mail, processing invoices and expenses, reconciling corporate credit card bill, ordering office supplies and other products for various requests, maintaining magazine subscriptions and renewals, keeping track of follow-up items and maintaining files.
- Ordering catered meals for internal/external meetings and other related arrangements.
- Providing support on a variety of ad-hoc projects and initiatives.
- Other duties as assigned
Requirements
- Minimum 5 years administrative experience supporting an executive member, preferably in the entertainment/creative industries.
- Friendly and enthusiastic personality with a professional demeanor in dealing with people.
- Excellent organizational and follow-up skills, with the ability to prioritize, take on multiple tasks, meet deadlines and to work in an ever-changing work environment.
- Discreet while dealing with highly sensitive and confidential information.
- Strong sense of responsibility and attention to detail.
- Excellent written and verbal communication skills.
- Reliable and dependable with a strong work ethic.
- A passion for improving work processes for the team and for the company.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Internet navigation skills (MAC preferred).
- Passionate about music, the arts and culture.
Universal Music Canada is committed to equity, diversity, and inclusion, and strongly welcomes and encourages applications from Indigenous Peoples, people of colour, women, persons with disabilities, people who are 2SLGBTQIA+, and people from other diverse communities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
All UMC employees are currently required to be fully vaccinated against COVID-19 before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.
Job Category:
Please Note :
optimuspartners.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, optimuspartners.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.