Role summary:

To provide administrative support and project assistance to the Senior Vice President, Industrial Development, the Senior Vice President, Development and to other team members.

What you will deliver:

• Manage document controls, retention and filing
• Provide administration and project-related support, including timely completion of research, project assistance and report writing
• Prepare highly confidential correspondence and organize day-to-day schedules, including travel arrangements
• Prepare, edit and coordinate presentations in an accurate and timely manner
• Complete expense reports and process invoices
• Provide and maintain courteous, professional and efficient service to internal and external clients and business associates by responding to requests for information and redirecting inquiries beyond own scope of expertise in order to maintain good levels of customer service
• Identify issues that have potential to negatively impact the effectiveness of the department and research and recommend viable solutions to the SVPs in order to ensure department runs at optimum efficiency
• Organize and maintain filing system by ensuring all materials are securely filed on a timely and accurate basis so that documents are readily available and easily retrieved when necessary
• Other responsibilities as assigned
• Attend the office for a minimum of 4 days per week

What your strengths are:

• Excellent written and verbal communication skills
• Customer service focused
• Team player
• High level of sound and independent judgment, reasoning, and discretion
• Proactive, analytical, and an effective decision-maker
• Professional, approachable, and responsive, with a positive work attitude
• Proficient administration and time management skills, multitasking skills, and the ability to prioritize tasks
• Excellent writing and proof-reading skills, including proper spelling, grammar, and punctuation
• Able to write moderately complex correspondence
• General mathematical and budgeting skills
• Comfortable interacting at all organizational levels
• Ability to work independently with little supervision in a fast paced environment
• Self-starter with good practical judgment and decision making ability
• Tact and diplomacy
• Flexibility in work hours is essential as there may be occasions when overtime is required on short notice

What you need to succeed:

• Grade 12 or equivalent
• Certificate/diploma in Office Administration an asset
• 3-5 years related work experience including 1 year supporting multiple managers
• Exposure to the Real Estate/Property Management field an asset
• Previous experience in handling confidential or sensitive information
• Proficient skills in Microsoft Office applications including Microsoft Word, Excel and PowerPoint

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