Description

The Opportunity

Reporting directly to the Manager, Development this role is responsible for the coordination, technical review and support of development applications processes and activities within the division. This includes the coordination and monitoring of clearances of conditions of development applications, the issuance of notices and approvals associated with development applications, and online submission/development application management tools. As the Coordinator, Development, you will perform the following duties, including but not limited to:

• Coordinates and schedules the Preliminary (PARC) Meeting process to identify ‘complete’ application requirements for the development process, including but not limited to scheduling and chairing meetings
• Coordinates, manages, and issues all municipal numbers and street names for the Town in accordance with Town policies, guidelines, and by-laws
• Attends the Region of Peel Street Naming Committee on a quarterly basis, reviewing and approving Regional street names from a Town of Caledon perspective
• Prepares reports and by-laws for Committee and Council to improve/maintain the Municipal Numbering and Street Naming policies and by-laws, and attends Committee and Council meetings to present, respond to questions from Committee, Council, the public and other stakeholders on the by-law
• Manages all property and people records in the Town’s Application and Data Software (AMANDA) system
• Prepares purchasing documents (i.e., Request for Quotation), reports, by-laws and other documents related to planning matters, including the overall coordination of peer reviews
• Uploading and downloading of development application material from the Town’s FTP site
• Drafting newspaper ads, and coordinating public notices of development applications
• Drafts notices of adopting, passing, refusal and draft plan approval in accordance with the requirements of the Planning Act, issuing the same notices, tracking appeal periods, and sending confirmation of approvals
• Compiling and sending all appeal records to the Ontario Land Tribunal in accordance with the Planning Act
• Assists in the processing of various development applications to final approval and registration
• Coordinates and monitors clearances from external agencies and Town departments associated with Draft Plans of Subdivision and Condominium, as well as Site Plan applications, preparing for and recommending Final Approval of these applications to the Manager
• Receives and reviews plans associated with registration for Draft Plans of Subdivision and Condominium, including coordinating the review of the plans with other departments and agencies
• Assists in the review of agreements associated with Draft Plans of Subdivision and Condominium, as well as Site Plan applications
• Prepares and issues the Town’s clearance and approval letters for Draft Plans of Subdivision and Condominium, as well as Site Plan applications
• Assists Development Planners in the processing of all Part Lot Control applications from receipt to registration
• Prepares by-laws for Committee and Council on planning development applications, and attends Committee and Council meetings to present, respond to questions from Committee, Council, the public and other stakeholders on the by-law
• Adheres to the Planning Act when managing development applications, and communicating these requirements to various stakeholders including Committee and Council
• Prepares affidavits, witness statements and evidence with supervision for Ontario Land Tribunal hearings and other hearings, as assigned
• Perform additional duties and undertake special projects as assigned

The Ideal Candidate

We are seeking a passionate professional with a post-secondary diploma in Business Administration, Land Use Planning, or a closely related field. Our ideal candidate has minimum 2 years of administrative, coordinator, or land use planning experience and a certification in AMCTO is an asset. Membership in the Ontario Professional Planners Institute and Canadian Institute of Planners is an asset. Knowledge of eScribe, Geocortex, Laserfiche, AMANDA and Bluebeam Software is considered an asset.

The ideal candidate will have demonstrated customer service excellence. We are seeking an individual with superior interpersonal skills, a demonstrated ability to maintain confidentiality, and excellent communication skills.

The successful candidate for Coordinator, Development will be required to work a flexible schedule, including in the office, remotely and after hours (as required).

This position offers a salary range of $59,044.34 - $72,358.50 plus a competitive benefit package.

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

New employees who commence employment on or after November 15, 2021 are required to be fully vaccinated against COVID-19, as a condition of employment. Being fully vaccinated is determined as the status of having received the full series of approved vaccines (both doses of a two dose vaccine series, one dose of a single dose vaccine series) and any additional doses required and approved by Health Canada and having satisfied the full post vaccination period required to ensure vaccination efficacy. The Town of Caledon reserves the right to request proof of vaccination at any time. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal https://covid19.ontariohealth.ca/, or other government-issued vaccine passport or certification. The requirement to be fully vaccinated is subject to the Ontario Human Rights Code.

The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace. If your application requires accommodation, please contact People Services at (905) 584-2272 Ext. 4738.