At Tenaris, you will join a global network of professionals working together toward a common goal: shape the future of energy through advanced tubular products and services.

If you want to become part of a diverse team that values results, analytical approach to problem solving and teamwork, Tenaris is the place for you.

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LOCATION: Calgary - Alberta - Canada

DEPARTMENT: Commercial

Tenaris is hiring an Administrative Assistant to perform routine administrative activities and provide effective clerical support to the Commercial business unit and office facility.

This role is primarily Administrative Assistant responsibilities (80%), with additional responsibilities supporting other areas of the organization.

Tenaris is a leading global manufacturer and supplier of steel pipe products and related services for the world’s energy industry and other industrial applications. Our customers include most of the world’s leading oil and gas companies as well as engineering companies engaged in constructing oil and gas gathering, transportation, processing and power generation facilities. Tenaris is the leading supplier of tubes and related services for the world’s energy industry and certain other industrial applications. Our mission is to deliver value to our customers through product development, manufacturing excellence, and supply chain management. Tenaris employs around 22,000 people from more than 30 countries. Join us today and advance your career in this well-respected industry!

Responsibilities:

• Coordinate senior management schedule’s and meetings
• Actively participate in meetings to offer insight and add value to team priorities
• Proactively prepare presentations and support teams with critical initiatives
• Coordinate travel arrangements including travel documents (i.e. visas and passport renewals), flight schedules, hotel accommodations and transportation
• Support senior management with vendor management, invoicing and payment processing
• Submitting expenses for senior leaders
• Prepare reports, memos, letters, presentations and other documents using word processing, spreadsheet, database, presentation and/or desktop publishing software
• Prepare various documents and presentations
• Organize and coordinate internal and external meetings and events
• Field general inquires from various sources through telephone or e-mail
• Collaborate with other administrative team members to cover reception duties and other office responsibilities
• Ad hoc support for other areas of the organization

Experience/Education:

• Post-secondary education relating to Office Administration, Business Administration, and/or equivalent combination of education and experience
• Minimum 5 years’ experience providing support to senior managers
• Experience working within the oil & gas industry will be considered an asset.
• Admirable interpersonal skills and ability build relationship with and to interact with staff at all levels of the organization and outside personnel with professionalism, honesty, integrity, confidentiality, diplomacy and tact
• Proficient with Microsoft Office desktop applications as well as database applications
• Skilled in maintaining confidentiality
• Skilled in applying problem-solving techniques to complications that may arise
• Skilled in verbal and written communication
• Ability to prioritize multiple activities with tight deadlines
• Ability to adapt to changing working conditions
• Ability to perform work accurately and thoroughly with a high attention to detail
• Ability to work independently, at a fast pace, and produce quality work
• Ability to be organized and follow a systematic method of performing a task

Ideal Characteristics:

• Analytical – ability to collect and analyze information and data, making recommendations and decisions based on reasonable analysis
• Business Acumen – keenly and quickly understand and manage business situations, risks, and outcomes, in a manner that is likely to lead to a good outcome
• Integrity – professional whose honesty, integrity, confidentiality, and high ethical standards contributes to effective leadership and optimal business relationships
• Leadership Acumen – proactively takes the initiative to support senior manager with supporting documents and presentations
• Client Service Excellence – understands the importance of quality client service, proactively identifies client needs, and creates impactful strategies to support our clients.
• Accurate - pays strong attention to detail and ensures correct reporting
• Communication – confident communicator, both one-on-one, written, and actively participating in meetings
• Relationship Building – must be able to develop strong relationships with all levels of employees and leaders to ensure support provided is consistent
• Teamwork & Relationship Development – collaborative team player who takes an authentic approach to developing internal and external relationships, to understand and achieve common goals

At Tenaris we offer:

• Competitive pay
• Comprehensive benefits package from day one
• Company-based bonuses
• Hybrid work schedule with an option to work from home up to two days a week
• Employer paid pension plan (RRSP and Defined Contribution plan)
• Vacation allocation based on industry experience
• Personal days off
• Paid Parental leaves for new parents
• Flexible work arrangements including working up to two weeks from anywhere in the world (role dependent)

***These benefits are offered to all salaried full-time roles at Tenaris Canada

Diversity & Inclusion

As a global leader, our foundation was built on diversity in all its forms, including culture, gender, creed, race, nationality, and generation. With diversity among our people, we gain diverse thoughts, abilities and perspectives that keep us both innovative and competitive. Our diverse and inclusive workplace – rooted in our values of safety, ethics, transparency and open communication – brings together remarkable people and enables them to be themselves.

With representation from across our Canadian operations, Tenaris has an active Diversity & Inclusion committee that is working to advance a diverse and inclusive workplace through strategic initiatives.

Tenaris is an equal opportunity employer, valuing diversity in employment. Tenaris is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation for a disability during any stage of the recruitment process, please advise the Human Resources Department.

If your experience and knowledge match our requirements, please apply.

We thank all candidates for their interest, however, only those that match the criteria required for the desired profile will be contacted.

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