Administrative Assistant Job Description

LANGLEY, BC – in office

Well established local realtor is seeking a self-starter with an exceptional eye for detail to support daily operations by performing many administrative, and some minor marketing tasks. The part-time role is responsible for performing administrative & customer service duties by answering calls, lead tracking systems, ordering supplies and performing clerical functions such as copying, filing, mailing and scheduling meetings. This requires an individual with strong time-management skills who can prioritize projects to meet deadlines in a fast-paced environment. There is room to grow into full time should the applicant wish. There will be some flexibility for those who need to work from home once in a while.

Responsibilities:

• Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, pull online property profile, research old multiple listing service (MLS) listings, etc
• Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities
• Coordinate showings & obtain feedback
• Input all listing information into MLS and marketing websites and update as needed
• Input all necessary information into client database and transaction management systems
• Help coordinate all client & vendor appreciation events
• Conducting post-sale satisfaction surveys, obtaining reviews from clients
• Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
• Coordinate title, mortgage loan and appraisal processes.
• Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.
• Submit all necessary documentation to office broker for file compliance
• Regularly update & maintain communication with clients, agents, title officer, lender etc.
• Coordinate moving/possession schedules.
• Schedule, coordinate closing process.
• Schedule follow up calls to clients post-transaction and to ask for referrals.
• Assist in the purchasing of any office equipment, marketing materials and any other business supplies
• Manage client database management program & system

Qualifications:

• Strong computer skills
• Strong organizational skills
• Strong interpersonal and communication skills
• Excellent organizational and attention to detail
• Assertive, professional, diplomatic, able to prioritize, and manage multiple tasks
• High degree of adaptability & flexibility

• Strong desire to learn new skills & knowledge
• Excellent work ethic, dependability & dedication to team/company
• Personal desire/value to produce quality work
• Ability to maintain confidentiality

Requirements:

• High School diploma/equivalent

Experience & Training:

• While previous real estate admin experience would be valued, it’s not required. Training will be provided in Abbotsford & Langley.

Hours & Compensation:

• Monday to Friday, typically between 9am and 2pm, occasional weekends (remotely)
• $20-25 an hour depending on experience and skill set

Success candidates will be shortlisted and contacted.

Job Type: Part-time
Part-time hours: 25 per week

Pay: $20.00-$25.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Langley, BC V2Y 2E3: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Administrative experience (preferred)

Shift availability:

• Day Shift (preferred)

Work Location: In person

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