Do you love organization, balancing multiple tasks, and working with people? If so, consider the role of Administrative Assistant at Sargent Solutions.

At Sargent Solutions, the Administrative Assistant is dedicated to exceptional organization and communication. You thrive at balancing multiple tasks and are interested in assisting multiple departments, including sales, marketing, client projects, and operations. You have superior interpersonal skills and always look to put the client and the business first in your day-to-day work. You love a fast-paced environment and demonstrate proven judgment in prioritizing various duties.

You are organized, assertive, flexible, and client-focused, and you understand the goals and values of Sargent Solutions.

Job Responsibilities include:

• You manage multiple appointments and calendars for various team members, including booking sales and client calls, and coordinating business travel plans as needed
• You create project proposals for new and existing clients, and maintain proposal templates with a desire for continuous improvement and refinement
• You assist in cold calling and email correspondence with prospective and existing clients to help increase sales
• You support the marketing team in research and administrative tasks, and help to ensure consistent branding across all external and internal documents
• You perform data entry in Raiser’s Edge NXT for Sales, Marketing, and the Projects & Services team; this includes setting up new client profiles, updating tasks and notes, and pulling reports
• You are team-focused and fill in administrative gaps as they arise

Required Experience:

• Exceptional ability in managing multiple projects simultaneously
• A post-secondary degree, preferably in sales, marketing or business administration
• Proven experience in a fast-paced work environment
• Client-focused approach with superior interpersonal skills
• Strong organization skills and extreme attention to detail
• Experience with Blackbaud Raiser’s Edge NXT is considered an asset
• Graphic design experience is also considered an asset
• Advanced understanding of Microsoft Office, including Teams, Outlook, Word, PowerPoint, and Excel

Your Personal Suitability:

• You are dedicated and committed to the client’s success and the success of Sargent Solutions
• You enjoy working on multiple projects simultaneously
• You check your work often to ensure accuracy
• You advocate for yourself for the good of Sargent and your clients
• You work well independently in a remote office environment
• You maintain a work-life balance while respecting your professional commitments
• You respectfully give and receive constructive feedback and suggestions
• Your authenticity and sincerity show up in your work
• You want to help charities help the world

Working Conditions:

• You will receive work assignments from multiple departments and people, including the CEO, the VP of Sales, and Projects & Services Manager
• You will report to the Director of Operations
• You will work both independently and with a team of highly motivated, passionate people on tasks with minimal supervision
• You will work in a remote virtual environment
• You will have a valid passport or visa to enter the United States, which is sometimes required for business travel
• You can manage a flexible work schedule across all North American time zones
• This position is full-time and permanent

About Sargent Solutions Inc.

At Sargent Solutions, you will help non-profit organizations across North America. You will be part of a supportive team of high-level achievers dedicated to making a difference. You will pride yourself on the following five core values - ICARE:

Ingenuity

• You find solutions for clients even if it seems impossible.
• You brainstorm with your team to ensure the best outcomes.

Collaboration

• You adapt to the different needs of each client.
• You work together as a team in the best interest of Sargent and your clients.

Above and Beyond

• You are dedicated to the success of our clients.
• You are committed to supporting your teammates.

Responsibility

• You are committed to Sargent’s success and take responsibility for your mistakes.
• You respect yourself, our clients, and your team.

Enthusiasm

• You love helping charities help the world!
• You love your team and are excited to work together!

Job Types: Full-time, Permanent

Salary: $45,000.00-$60,000.00 per year

Benefits:

• Casual dress
• Company events
• Flexible schedule
• Paid time off
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Signing bonus

Work Location: Remote

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